PRIVACY POLICY

Who We Are

Diamond Student Information System, Inc. (“Diamond SIS) provides integrated student data management and compliance reporting solutions to colleges and universities to streamline operations, ensure compliance, and improve the student experience. Our solutions are built on a unique Expert to Expert approach, led by former college administrators who understand the real challenges educational institutions face. Our website address is: http://diamondsis.com.

What Personal Data We Collect and Why We Collect It

Comments

When visitors leave comments on the site, we collect the data shown in the comments form and the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here. After approval of your comment, your profile picture may be visible to the public in the context of your comment.

Media

If you upload images to the website, avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact Forms

We collect information submitted through our contact forms to respond to inquiries, provide customer support, and improve our services.

Cookies

Our site uses cookies to enhance user experience, such as:
 – Comment Cookies: If you leave a comment, you may opt-in to save your name, email address, and website in cookies for your convenience, lasting one year.
 – Login Cookies: When you log in, several cookies save your login information and display choices, persisting for two days or up to two weeks if “Remember Me” is selected.
 – Content Edit Cookies: If you edit or publish an article, an additional cookie will be saved in your browser to indicate the post ID of the article just edited, expiring after one day.

Embedded Content from Other Websites

Articles on this site may include embedded content (e.g., videos, images, articles). Embedded content from other websites behaves as if the visitor has visited the other website directly and may collect data, use cookies, and track interactions with their embedded content.

Analytics

To monitor and improve our website’s functionality, we may collect data regarding visitor behavior and website usage through analytics providers.

Who We Share Your Data With

Data collected may be shared with trusted third parties who assist us in operating our website, conducting our business, or servicing our users, provided these parties agree to keep this information confidential. Visitor comments may also be checked through automated spam detection services.

How Long We Retain Your Data

If you leave a comment, the comment and its metadata are retained indefinitely to recognize and approve any follow-up comments automatically. For registered users, we store the personal information in their user profiles. Users may view, edit, or delete personal information (except for their username) at any time. Website administrators may also edit that information.

What Rights You Have Over Your Data

If you have an account on this site or have left comments, you can request an exported file of the personal data we hold about you. You may also request that we erase any personal data, except data we are required to keep for administrative, legal, or security purposes.

Where We Send Your Data

Visitor comments may be processed through automated spam detection services.

Your Contact Information

If you need to reach us regarding this policy or your data, please contact us at info@diamondsis.com.

Additional Information

How We Protect Your Data

We implement a range of security measures to maintain the safety of your personal data, ensuring access is limited to authorized personnel and utilizing encryption when applicable.

What Data Breach Procedures We Have in Place

In the event of a data breach, we will follow industry-standard protocols to assess, contain, and mitigate the breach, including notifying affected users and relevant regulatory bodies if required by law.

What Third Parties We Receive Data From

We may receive data from third parties, including educational institutions, partners, and compliance organizations, only as needed to provide our services.

What Automated Decision Making and/or Profiling We Do with User Data

Our systems do not utilize automated decision-making or profiling beyond what is strictly necessary to provide services and secure the website.

Industry Regulatory Disclosure Requirements

As a provider to educational institutions, we may disclose your data to comply with applicable laws and regulations related to data protection, privacy, and regulatory compliance within the education sector.

Changes to This Privacy Policy

We may update our privacy policy periodically. Changes will be posted on this page and, if significant, may be communicated directly to users.